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We would like to thank…

Well then why not just thank them?

Excess words plague most documents. Maybe it’s because writers usually are paid for their work and feel obliged to give their client as many words as possible, but it makes for a tedious read.

Some examples of words that you should rarely—if ever—use:

  • To date
  • Would like to
  • As follows
  • In their efforts to
  • Currently
  • Both
  • It should also be noted
  • Over time
  • The fact
  • In order
  • When necessary
  • As appropriate
  • Include the following
  • As the means
  • In the process of
  • For your information
  • In an attempt to
  • Please note

When you use one of those words or phrases, consider if it adds any meaning to what you’re trying to say. You’ll probably end up deleting it.

Why does brevity matter?

People are presented with scores of material to read. Do them a favor: keep it as short as possible without losing any meaning. And you’ll be doing yourself a favor too, as people will be more likely to read your product.

Don’t trust me? Then take it from this guy:

Omit needless words. Vigorous writing is concise. A sentence should contain no unnecessary words, a paragraph no unnecessary sentences, for the same reason that a drawing should have no unnecessary lines and a machine no unnecessary parts.
—William Strunk, Jr., The Elements of Style

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